Department of Transport and Planning - Procurement

Learn about procurement at the Department of Transport and Planning.

On this page

• Submitting a tender
• Forward procurement activity plan
• Information for suppliers
• Social procurement
• Local jobs first
• Complaints management framework

The procurement of goods and services by the Department of Transport and Planning (DTP) aligns with the Victorian Government Purchasing Board (VGPB) (opens in a new window) policies and directives established under the Financial Management Act 1994.

On 1 January 2023, DoT was renamed the Department of Transport and Planning (DTP).

Procurement at DTP is a strategic, commercially focused, and value-adding function that is aligned with the overall departmental purpose of creating “simple, safe, connected journeys”.

The objective of DTP procurement is to partner with the business and suppliers to provide commercial advice and drive value for money and customer-focused outcomes as part of the procurement process.

Submitting a tender

Buying for Victoria (opens in a new window) is a Victorian Government tenders system where tenders are advertised and potential suppliers can respond electronically through the eLodgement system.

Suppliers interested in participating in any of the public procurement activities should register as a user for the Victorian Government tenders system (opens in a new window) to set up email notifications for tender opportunities.

Forward procurement activity plan

The VGPB’s governance policy (opens in a new window) requires departments to publish a high-level summary of planned procurement activities to be conducted over the next 12-18 months.

This plan provides potential suppliers with an overview of the types of procurement activities (goods and services only) that the department may undertake over this period.

Available to download below is the Department of Transport forward procurement activity plan that is updated annually and was last updated on 30 September 2023.

Please note that:

• all planned procurement activities are subject to revision or cancellation. The information in the forward procurement activity plan is provided for information purposes only and does not represent a solicitation or invitation to supply, or a commitment by the department to purchase.
• tenders will not be released on this website. All tenders will be issued on the Victorian Government tenders system (opens in a new window) and suppliers interested in participating in any of the public procurement activities should regularly monitor the the Tenders Vic website (opens in a new window) .
• the date listed in the procurement activity plan is when the department is commencing its preparations for the procurement activity and the actual tender release date may be some time after the date listed.

Procure necessary ICT systems and support to enable ongoing fit-for-purpose eBriefing activities across the portfolio

Test and tag of office based electrical equipment for 13 corporate buildings and approximately 26,000 fixed office based equipment

Real Estate and Facilities Management Services Contracts need to be established to maintain 6 sites as part of VicRoads Modernisation Program

Maintenance contract for the provision of GPSnet Cloud Platform Solution Design, Build and Configuration ,Management, Support and Maintenance and Renewal of GPSnet CORS Information Communications Technology (ICT) Infrastructure

Pathology services, (vaccinations etc), Wellbeing online portal, Medical assessments, Executive Health Checks, Medical Records management, Health and wellbeing services (webinars), Ergonomic Assessments

ICT system, strategy and support to enable ongoing fit-for-purpose PAEC / Parliamentary support activities across the portfolio

Implementation of a Asset Management Platform for manage the life cycle of Department of Transport and Planning's assets

Provision of multi-capability services to support delivery of key initiatives generated from the Trusted and Secure Program

Develop pathways and options to support Victorian homes to transition from dual fuel to all-electric over time

Integration with Mail SharePoint. Digitise to a minimum agreed standard which includes optical character recognition

Identification and acquisition of suitable SAR imagery, InSAR analysis of data and verification with GNSS ground control points. Derive 3D land surface displacement timeseries and average displacement rates (vertical and horizontal surface movement rates with associated error estimates)

Goods and services maintenance contract for the provision ofAnnual Maintenance and Fault Resolution Services, Asset Lifecycle and Equipment Replacement Program, Planning, Training and Implementation Services

Provision of professional services including applicable software licences to implement a SASE solution for the Department

Information for suppliers

Supplier Code of Conduct

The Victorian Government is committed to an ethical, sustainable and socially responsible procurement process.

The Supplier Code of Conduct (opens in a new window) describes the minimum expectations in the areas of:

• integrity, ethics and conduct
• conflict of interest, gifts, benefits and hospitality
• corporate governance
• labour and human rights
• health and safety
• and environmental management.

Guide for suppliers

Suppliers must ensure that they and their employees, workers, representatives, suppliers and subcontractors comply with the standards of conduct set out in the guide and in other contractual obligations to the department.

Becoming a supplier

If you are a supplier providing specialist services for transport infrastructure, you may need to register with the VicRoads prequalification scheme. Visit the VicRoads website to check if this applies to you (opens in a new window) .

Maintaining supplier details

If you have registered on the ZSN Portal as a potential supplier but have not yet been awarded a contract or purchase order, it is important that you update your contact and company details on the ZSN Portal (opens in a new window) .

Enter the email address you used when you first registered for the ZSN Portal, together with your current ZSN password.

If you are an established DTP supplier with a contract and/or purchase order, you can maintain your company, contact and banking information in the Oracle Portal.

Your registration in the ZSN Portal will be retained and automatically updated with any relevant changes you make in the Oracle Portal.

Social procurement

The Victorian Government is committed to social procurement.

The Social Procurement Framework (opens in a new window) enables departments and agencies to deliver greater benefits from their procurement spend.

The policy harnesses the government’s buying power to increase the value of goods, services and construction by delivering social and sustainable outcomes that benefit all Victorians.

Local jobs first

The Victorian Government is committed to putting local businesses and workers first.

The Local Jobs First Policy (opens in a new window) ensures government supports Victorian businesses and workers by mandating that small and medium-sized enterprises are given full and fair opportunity to compete for government contracts of all sizes and types.

It also mandates that a portion of the total hours worked on certain government construction projects must go to our future workforce. This helps to develop sustainable local industries, create new jobs, grow the economy and provide new opportunities for apprentices, trainees and cadets.

The policy applies to all projects valued at $1m or more delivered in regional Victoria and $3m or more for Melbourne-based or state-wide projects.

Complaints management framework

DTP places a high level of importance on the way it conducts procurement processes and how it interacts with the market.

If a person has an issue or concern about a procurement process, it is best to raise this first with the departmental team or staff.

If the issue or concern cannot be resolved, a written complaint can be lodged with the department’s Chief Procurement Officer within one month of the grounds for the complaint being known to the supplier:

Chief Procurement Officer
Department of Transport and Planning
PO Box 2392
Melbourne, Victoria 3001
Procurement.Governance@transport.vic.gov.au

For further information, refer to the DTP complaint management process below.

DTP Complaint Management Process

• View 'DTP Complaint Management Process' fullscreen

View text version of the process

Complainant lodges a complaint with the DTP Procurement Branch in letter, email form
Email: procurement.governance@transport.vic.gov.au or by Letter to PO Box 2392, Melbourne Vic 3001 Within five working days
DTP Procurement Branch acknowledges receipt of complaint. Acknowledgment indicates as a minimum: contact person from the Procurement Branch;
process to be taken by organisation; and approximate timeline to address the matter. (a) Does DTP Procurement require additional information from the complainant? OR (b) Does DTP Procurement require services of external parties to advise on elements of the complaint? If YES to either (a) or (b) then: The complainant will be informed of any extension of time to consider the matter. Extension of time based on the number of working days between the request for, and receipt of, additional information and/or advice sought. Within 20 working days DTP’s Procurement addresses complaint and informs complainant of findings and whether it intends to take any further action. If NO to either (a) or (b) then: Within 20 working days DTP’s Procurement addresses complaint and informs complainant of findings and whether it intends to take any further action. Within 5 working days Complainant accepts the finding. DTP Procurement informs the VGPB of any complaint that could not be resolved to the satisfaction of both parties. Then, Within 10 working days If the complainant does not accept the finding, they may elect to raise the complaint with the VGPB. Complainant accepts the finding. End of Process